Overview

Program coordination and facilitation of all facets of the Finance and Administration Training Transformation Program, a campus-wide training program for business officers or unit fiscal administrators, and/or staff and faculty with fiscal responsibilities.
· Serve in a coordination role under the supervision of the Associate Vice President for Finance and Administration (AVP), while maintaining communication between the AVP, program team, the instructional designer(s), workgroups and others as directed.· Create new and maintain historic documentation that pertains to programmatic planning and curriculum, organize and update all project documentation storage, files and documentation including creation of resource documents to be placed online in the university Learning Management System (LMS). Responsibilities will include maintaining, in conjunction with Area Fiscal Officers, an up-to-date roster of all business officers or unit fiscal administrators who are required to complete business and financial training, both new or newly promoted business officers.· Coordinate the content development process from the initial Subject Matter Expert (SME) content submission to the instructional designer for build/development through the Review Panel and Associate Vice President/Steering Committee signoff and approval, before placement in the LMS for distribution.· Upload all web-based training (WBT) into the LMS and test for functionality in both the stage and production environment; assign WBTs to identified individuals on the business officer/unit fiscal administrator list.

Consultation, Communications and Engagement
· Plan, write and coordinate all time-sensitive pertinent program or curriculum information to collaborate with appropriate PR contacts as needed to create meaningful communication strategies.· Maintain existing and add new program content to website as necessary. · Facilitate the resolution or referral of all training questions and concerns from program participants, while monitoring timely resolutions. Monitor program administrative emails and refer all questions or concerns related to university financial matters to the proper subject matter expert for response. · Collaborate with program management on the creation, development and coordination of programs, projects, and presentations. · Engagement and communication with various levels of University leadership, business officers or fiscal administrators as necessary or requested.

Technical support for the program
· Facilitate WBT web-based training (WBTs) “working drafts” for grammatical editing for all Finance and Administration (F&A) training, including additional training requested by the AVP or program team. · Assist in leading collaboration efforts on training for web-based training (WBT).· Develop program participant evaluation or feedback tools to measure the impact of the program training. Maintain overall responsibility for the effectiveness of the program.· Responsibilities include use of various data management systems, such as Qualtrics, the LMS, Microsoft Office 365, Adobe Captivate, and other reporting tools to brief the AVP, Steering Committee or others by compiling routine and ad-hoc training completion data.

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