Perform HR and Payroll for the Internal Audit Office including guidance, advice and best practices on the overall selection process. Working with Employment and Compensation on all necessary SAP actions.
Manage the daily financial and business operations for the Internal Audit unit, responsibilities include accounts receivable/payable, cost center reconciliation, financial reports preparation, assist with the financial planning and management for the unit.
Coordinate conferences and meetings for planning, implementation and finalize projects and events related to the annual Kentucky Auditor’s Meeting. Prepare materials, distribute packets, prepare invoices, correspondence and billing for all participants.
Schedule meetings and ensure all technology needs are met.
Position will manage the Chief Audit Executive, Internal Audit Director and Audit Manager Calendars along with Conference Room calendars.
Perform the basic purchasing functions for the office up to $40,000 including bid solicitations and assists with the development of Requests for Proposals. Create SRM/PRD documents in SAP along with doing journal vouchers, procard processing and check/cash transmittals as necessary. Answer the phone, collect and open mail, filing and assisting staff with information pertaining to meetings.
Manage the CAE calendar, scheduling appointments, writing emails, memos and short reports, schedule closing meetings, gathering/compiling information for weekly staff meetings and file maintenance.
Complete audit and compliance committee minutes for each meeting throughout the year.